Administrative Assistant to the Dean, English & Humanities
- Lincoln Land Community College
- Location: Springfield, Illinois
- Category: Executive-Administrative Vice President
- Posting Date: 07/10/2023
- Application Deadline: Open until filled
Job Description
Quick Link
https://llcc.peopleadmin.com/postings/6703Position Title
Administrative Assistant to the Dean, English & HumanitiesFull Time or Part Time
Full TimeMonths Worked Per Year
12
Hours Worked Per Week
40
Work Schedule
Monday – Friday 8AM-5PM
Remote Work Availability
NoJob Description Summary
Would you like Fridays off in the summer and paid winter breaks? Come join the English & Humanities department as the Administrative Assistant to Dean and experience success at LLCC!
The Assistant will:
The Assistant will:
- Assist the Dean with financial reports, documents and files.
- Create documentation for schedule, attend, and maintain records for department meetings. Schedule meetings and maintain records as needed.
- Coordinate the ordering of supplies; place work orders; maintain office and classroom equipment.
- Send communication to department members, other college departments, students, and external constituents as needed.
- Design and produce spreadsheets and documents as required for various assigned tasks.
As a staff member at LLCC, you can look forward to 23 paid holidays a year, including 2 weeks at the end of the calendar year and one week in March for mid-semester break; 12 Fridays off in the summer; and 2 personal days, 15 sick days, and starting with 10 vacation days per year. LLCC staff, their spouse and qualified dependent children are eligible to use the tuition waiver on credited courses. LLCC is a positive, team-oriented environment supportive of staff development. Experience success at LLCC! View all the benefits our employees have on our website.
Starting salary is likely to be between $39,061 and $44,631 per year with an excellent benefits package. The person hired into this position will be placed within this range based on education, training, experience, and skills.
Required Qualifications
- High school diploma or equivalent.
- At least one, preferably three years experience in office management or as support staff in an academic setting (or similar environment).
Employment is contingent upon the successful completion of a criminal background check and drug-screen.
LLCC strives to create an inclusive workplace and environment for our students, faculty, and staff. We are seeking applicants from all backgrounds and experiences to ensure we create a diverse workforce and learning environment.
Preferred Qualifications
- Associate’s degree preferred; however, a certificate of completion in clerical/office assistant practices or 18 semester hours of coursework at the collegiate level with significant, relevant work experience will be considered in lieu of an Associate degree.
- Community college experience.
- Experience working with multiple people; excellent interpersonal communication skills; a comfort level dealing with individuals with special needs.
- Ability to multitask with minimal supervision and constant interruption.
- Training and proficiency in Microsoft Office Suite software, particularly Word, Excel, Access, PowerPoint and Outlook and proficiency in internet searches.
- Ability to use management information systems for a variety of functions ranging from business to scheduling to student information.
Position Salary
Starting salary is likely to be between $39,061 and $44,631 per year with an excellent benefits package.Open Date
07/10/2023Open Until Filled
YesSpecial Instructions to Applicants
This position will be open until filled; however, applications must be received by Sunday, July 23, 2023 to be considered during the initial review window. Interviews are anticipated to begin July 31 with an anticipated start date of August 21.
If you have a college degree or credits, please upload copies of your transcripts to your application along with a cover letter and resume. Photocopies of transcripts are acceptable to be uploaded. Please redact (black out) any personal information such as age, gender and Social Security Number from your transcripts or other documents you intend to share with us before you upload them to your application.
If you have a college degree or credits, please upload copies of your transcripts to your application along with a cover letter and resume. Photocopies of transcripts are acceptable to be uploaded. Please redact (black out) any personal information such as age, gender and Social Security Number from your transcripts or other documents you intend to share with us before you upload them to your application.
If you do not have transcripts to upload at the time of submission, please mail them to the address below and instead upload a Word document as your transcripts that indicates you will have transcripts sent directly to us. Please contact the Human Resources office at 217-786-2752 if you have any questions.
Lincoln Land Community College
ATTN: Human Resources
P.O. Box 19256
Springfield, IL 62794
Description of Job Duty
Assist the Dean with course scheduling.
Essential Duty?
YesDescription of Job Duty
Assist the Dean with completion of adjunct staff assignment process.
Essential Duty?
YesDescription of Job Duty
Assist the Dean with completion of full-time faculty assignment/load process.
Essential Duty?
YesDescription of Job Duty
Assist the Dean with coordinating the textbook adoption process and procure desk copies for faculty.
Essential Duty?
YesDescription of Job Duty
Assist the Dean with obtaining faculty and course information for the student evaluation of faculty process.
Essential Duty?
YesDescription of Job Duty
Assist the Dean and other program administrators with program documentation, assessment materials, and other related records pertaining to ICCB, HLC, NCA and other accrediting agencies requirements.
Essential Duty?
YesDescription of Job Duty
Send communication to department members, other college departments, students, and external constituents as needed.
Essential Duty?
YesDescription of Job Duty
Design and produce spreadsheets and documents as required for various assigned tasks.
Essential Duty?
YesDescription of Job Duty
Field and direct requests and complaints, report problems, respond to inquiries and arrange meetings. Contact students regarding course section and class meeting cancellations, conduct departmental business with publishers, vendors and various LLCC and external offices.
Essential Duty?
YesDescription of Job Duty
Coordinate the ordering of supplies; place work orders; maintain office and classroom equipment.
Essential Duty?
YesDescription of Job Duty
Assist the Dean with financial reports, documents and files.
Essential Duty?
YesDescription of Job Duty
Assist the Dean with completing faculty absences and substitution processes.
Essential Duty?
YesDescription of Job Duty
Hire, supervise and train student employee(s), as needed. Schedule work hours and review and approve work.
Essential Duty?
YesDescription of Job Duty
Create documentation for schedule, attend, and maintain records for department meetings. Schedule meetings and maintain records as needed.
Essential Duty?
YesDescription of Job Duty
Perform other duties as assigned.
Essential Duty?
NoDescription of Job Duty
Assist in the college planning and assessment program by developing annual work unit objectives that impact long-range priority goals.
Essential Duty?
NoRequire Applicants to submit references for this position?
YesMinimum number of references
3Applicant Special Instructions
Please provide the names of three people with whom you have worked or trained who have knowledge of your work-related abilities. Relatives are not acceptable references. Please include at least one current or previous supervisor.
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